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CAD - Events & Promotion (administrative role) in Kuala Lumpur at Great Eastern

Date Posted: 6/1/2018

Job Snapshot

  • Employee Type:
    Full-Time
  • Location:
    Kuala Lumpur
  • Date Posted:
    6/1/2018
  • Job ID:
    541/344/1351

Job Description

Job ID: 000541

The Role:

  • To update departmental budget and expenses tracking accurately on monthly basis
  • To accurately and timely bill all internal or external charges to respective department and/or company
  • To manage P2P (Procure to Pay) system and ensure all payments processing in compliance with company’s guidelines and timelines
  • To follow-up and update PR and payment status in ensuring prompt payment to all vendors
  • To prepare and submit Marex reporting tracking to Finance department by every 21st of the month as well as coordinate and follow-up with all project owners on all approved Marex papers for contest, events and promotions for tracking purpose
  • To assist in sourcing of premium items for product launching, events, contest and projects within the approved budget
  • To assist company’s major events/projects, from planning, promoting, organising and post evaluation, and to ensure the events/projects assigned are executed successfully and smoothly within the budget and timeline
  • To support the department in ordering, packing, delivery and coordination of matters relating to events and promotions
  • To assist in other agency's activity based events and contest administration whenever is required
  • To ensure all records for departmental expenses, events/ contests/ promotions payout are properly, accurately & timely tracked
  • To file all financial records, invoices and payment vouchers within 2 working days
  • To manage SMS System Operation and be responsible for the SMS communication for CAD.
  • To standby as back-up in supporting agents who walk-in or call for assistance/enquiries on ePartner, GELSIS and other system supported by E&P
  • To response to agent’s queries on agency commission payments (credit/ debit) and coordinate with internal stakeholders within the standard timelines
  • To assist in diary order and payment from agents through Commission deductions
  • Custodian for promotion items

Job Requirements

The Person:

  • Possess a recognized degree in any business-related field
  • Preferably someone with at least 3 years of working experience in organizing events and promotions, administrative / supporting roles
  • Possesses event organizing and planning skill
  • Willing to work long hours and on weekend when necessary
  • Candidate must be a Malaysian

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